FAQs

Do you have a question about how BULA works? Check out our frequently asked questions.

Applying

I am a Griffith student. How do I apply?

You simply fill in the online application form on this website, then wait to receive correspondence advising the progress of your application. When your application has been approved you will need to enrol yourself in the course (subject) through the website of the university that teaches the course. Please refer to the FAQs on “How do I enrol”.

For French, German, Indonesian, Korean, 3rd year Spanish and Russian, you apply to UQ.

For Chinese, Italian, Japanese and 1st and 2nd Spanish you simply enrol through the Griffith website without need of a BULA application.

I am a QUT student. How do I apply?

To apply for cross institutional enrolment, please complete the online application form available on this website.

For more on the BULA cross-enrolment process for QUT students, click here.

Note: You must submit an application for each subject you are wishing to undertake during the academic year. Your enrolment does not automatically continue from semester to semester. Example: If you are intending to enrol in both FREN1010 (sem 1) and FREN1020 (sem 2), you must submit an application for enrolment in FREN1010 and a separate application for FREN1020. Once your application has been approved by both QUT and the host university, the host university will write to you with further details to enable you to enrol in the course (subject) in the host university’s on-line enrolment system.

Note: Students wishing to study Mandarin subjects offered by QUT are not required to apply for cross-institutional enrolment and should enrol through their Study Plan in eStudent (accessible via QUT Virtual).

I am a student from another university (not Griffith, QUT or UQ). How do I apply to cross-enrol to study a language?

The online application form on this website is available only to students of Griffith, QUT or UQ.

Students from other universities are welcome to apply to study a language at Griffith, QUT or UQ.  The normal cross-institutional application process applies to these students. This is a 2-step process:

  1. Fill your home university’s application to cross-enrol at another university and submit it to your home university.
  2. Fill in the application to cross-enrol at your chosen host university and submit it to that university. Please see the links below to access the application form for each university.

Please note that deadlines apply for submitting these application forms.

Your host university will notify you after your application has been approved. You will then need to enrol yourself at your host university for the course for which you were approved to enrol.

I am a UQ student. How do I apply?

For Italian you apply to cross-enrol by simply filling in the online application form on this website, then wait to receive correspondence advising the progress of your application. When your application has been approved you will need to enrol yourself in the course (subject) through the Griffith portal. Please refer to the FAQs on “How do I enrol”.

You do not use this web portal to apply for Chinese, French, German, Indonesian, Japanese, Korean, Russian and Spanish because these languages are already taught by UQ.

I am not a university student. Can I apply to study through the Brisbane Universities Languages Alliance?

No. Only university students can enrol to study a language at a BULA university.  If you would like to apply to study individual language courses at a university, you can research the possibility of studying as a non-award student (this means studying whilst not enrolled in a degree program).  Or, if you are a student from a university outside of Griffith, QUT and UQ, you can apply to study courses at one of these universities as a cross-institutional student.

 

Blackboard

How do I access Blackboard (eLearning) at UQ?

At UQ you access Blackboard through my.UQ, UQ’s web portal for students. Please note that it can take up to 48 hours after students enrol in a course for students to have Blackboard access to that course. You can find the link to my.UQ on the top right of every UQ website.

Census Date

What is the census date?

The census date is the date by which all your enrolment, fees, HECS-HELP arrangements need to be finalised for a semester. To find out when the census date is and to learn about other important dates please refer to the links below.

Griffith Census Date
Academic Calendar
QUT Census Date
Academic Calendar
UQ Census Date
Academic Calendar

Course Information

How can I look up my course profile?

At Griffith the course outline is available in the Programs and Courses database. Here you can search by course code or by host element.

At UQ the course outline is available in the Programs & Courses database.   Once you have located the course, simply click on the course profile link to view the details. If the electronic course profile has not yet been published you can view the archived course profiles from previous semesters to give you an indication as to what the course entail.

How do I find out who is the course coordinator of a specific course?

At Griffith the course coordinator’s details can be found in the course profile which is accessed through the Programs and Courses database.

At UQ the course coordinator’s details can be found in the course profile which is accessed through the Programs & Courses  database.

 

How do I know what textbooks to buy?

At UQ the textbooks are listed in the Learning Resources section of the course profile.  You can search for the course profile through the Programs & Courses  database.

At Griffith University textbooks are listed in the Learning Resources section of the course profile.  You can search for the course profile through the Programs and Courses database.

 

Who do I contact if I need further information on a course?

At Griffith if you can’t find all of the information you need in the course profile you can contact  the School of Humanities, Languages and Social Science.

At UQ if you can’t find all of the information you need in the course profile  you can contact the School of Languages and Cultures.

 

Enrolment

How do I enrol at Griffith?

You log in to the Griffith Portal using your Griffith username and password. You may need the class number of the course you want to enrol in. The class number is available from Programs and Courses. Further information on enrolling in courses can be found here.

How do I enrol at UQ?

You log in to mySI-net using your UQ username and password. Further information on enrolment can be found here.

What is the census date?

The census date is the date by which all your enrolment, fees, HECS-HELP arrangements need to be finalised for a semester. To find out when the census date is and to learn about other important dates please refer to the links below.

Griffith Census Date
Academic Calendar
QUT Census Date
Academic Calendar
UQ Census Date
Academic Calendar

Examinations

Can I apply for a deferred examination?

If you are unable to attend an examination due to special circumstances beyond your control you can apply for a deferred examination. You must apply to the university that teaches the course that you are enrolled in (the Host University). Further information about deferred examinations is located in the links below.

Note: QUT students who find that they have an exam timetable clash with their language subject at the Host University (UQ or Griffith) and a QUT subject should contact qut.languages@qut.edu.au for advice. QUT may be able to arrange an alternative exam sitting for your QUT exam so that you can complete both exams during the exam period.

When are end of semester examinations scheduled at the Host University?

The end of semester examinations are scheduled by the university that teaches the course you are enrolled in. Please refer to the academic calendar of your host university for these dates. Please note that the academic calendar of your host university may run later than that of your home university. Please keep this in mind when making travel plans.

Where can I see the end of semester examination timetable for my course?

The end of semester examination timetable is published on the website of the university that teaches the course, regardless of the campus it is taught at. It is usually available at least a month before the end of each semester. For students doing courses at UQ an exam timetable will be emailed to your UQ student email address .

Fees

How do I pay my fees?

Tuition fees are paid to the host university.

General

I am not a university student. Can I apply to study through the Brisbane Universities Languages Alliance?

No. Only university students can enrol to study a language at a BULA university.  If you would like to apply to study individual language courses at a university, you can research the possibility of studying as a non-award student (this means studying whilst not enrolled in a degree program).  Or, if you are a student from a university outside of Griffith, QUT and UQ, you can apply to study courses at one of these universities as a cross-institutional student.

 

What are cross-institutional enrolments?

When a student takes a course (subject) at a university other than their own but the credit is later transferred back to their own university. The university at which the student is enrolled in a degree program is the Home University. The university at which the student enrols for one or more courses cross-institutionally is the Host University.

The courses that the student wishes to study at the host university must fit in with the student’s degree at the home university. These courses may count either as approved electives for that degree or be part of a major or a minor. It is not possible for students to cross-enrol in courses outside the degree structure at the home university. At the host university, cross-institutional students are enrolled in a particular course (subject) rather than a degree program. Students will be allowed to enrol only in the course(s) for which they were approved by their home university. You will be able to enrol in your approved course at the host university via their online enrolment system.

Cross-institutional students pay their course fees to the host university and are bound by the policies and procedures of the host university.

Where do I go for information on policies and procedures?

At Griffith, the Policy Library has all of the information you need to know about policies and procedures.

At QUT, information on language cross institutional enrolment procedures and policy can be accessed on the QUT website.

At UQmy.UQ has all of the information you need to know about policies and procedures.

 

Will I get a transcript from my host university?

No, you will not be issued with a transcript upon completion of the course, however you may purchase one from UQ or Griffith if you wish.

Will my cross-institutional study be recorded at my home university?

Yes. Your home and host university will liaise to do this.

At the end of each semester, your home university will arrange for advanced standing/credit to be awarded on your academic record, after results are published by the host university.

Important Dates

What is the census date?

The census date is the date by which all your enrolment, fees, HECS-HELP arrangements need to be finalised for a semester. To find out when the census date is and to learn about other important dates please refer to the links below.

Griffith Census Date
Academic Calendar
QUT Census Date
Academic Calendar
UQ Census Date
Academic Calendar
What is the deadline for applying to cross-enrol through the Brisbane Universities Languages Alliance?

Please click here for application opening and closing dates. Please be aware that late fees may apply if your application is submitted after the final closing date.

Library

Can I use my home university student card to borrow books from the library of my host university?

No. For example if you are a UQ student enrolled in Italian you will need your Griffith student card to borrow books from Nathan library.

Results

Will I get a grade for my cross-institutional study at my home university?

Griffith students: You will receive a grade on your Griffith academic record if you have received a pass grade or higher.  Please note that fail grades are not recorded on your Griffith academic record.

QUT students: Students who successfully complete their language cross institutional enrolment at UQ or Griffith (grade of 4 or above) will be awarded advanced standing (credit/exemption) on their academic record at QUT including the grade achieved in the language unit. The grade awarded for the language unit at UQ or Griffith will appear on your QUT academic record and will contribute to your course GPA.  Note: Students who do not successfully complete their language enrolment (grade below 4), will not be awarded an exemption at QUT and the grade will not be reflected on your QUT academic record.

UQ students: You will get credit with a grade and the grade will count towards your semester GPA but not towards your overall GPA.

Will I get a grade for my cross-institutional study at the host university?

Yes. Your grade will be recorded on your academic record at the host university.

Will I get a transcript from my host university?

No, you will not be issued with a transcript upon completion of the course, however you may purchase one from UQ or Griffith if you wish.

Will my grade for cross-institutional study count towards my GPA at my home university?

Griffith students: The grade awarded for the language unit at the Host University (UQ) will appear on your Griffith academic record and will contribute to your overall GPA. Note: This applies to successfully completed units only (grade of 4 or above).

QUT students: The grade awarded for the language unit at the Host University (UQ or Griffith) will appear on your QUT academic record and will contribute to your course GPA. Note: This applies to successfully completed units only (grade of 4 or above).

UQ students: Your grade will be recorded on your UQ transcript and it will count towards the semester GPA but not towards your overall GPA.

Student Card

Can I use my home university student card to borrow books from the library of my host university?

No. For example if you are a UQ student enrolled in Italian you will need your Griffith student card to borrow books from Nathan library.

How do I obtain a student card?

You should refer to the advice on the letter or email you receive from your host university when you have been approved to cross-enrol.

At UQ student cards are created one day after you have enrolled via mySI-net. UQ student cards are available from the Prentice Centre between 8am and 4.30pm Monday to Friday. The Prentice Centre is on the Ground Floor of the Prentice Building (42), , St Lucia campus. All students must bring photo ID (passport or driver’s licence) and a letter of offer.  UQ cards are required to access library and other resources and to sit examinations. Student cards are valid until the end of the examination period of the semester that the student nominates as the expected graduation semester.

At Griffith University student cards are available at designated locations at each campus.

Will I need a student card for my host university?

Yes. You will need to have a student card for things such as accessing library resources, computer labs and sitting examinations.

Timetable

How do I view the timetable for a particular course?

At Griffith you can search for the timetable through the Timetable Search function. You can also view the timetable of a course by clicking on the timetable link once you have located the course in the Programs and Courses database. You do not need a username and password to view the timetable.

At UQ the timetable is available in mySI-net.  If you do not understand the timetable please visit Planning your class timetable.

When can I choose my class allocations?

Class allocation or sign-on is usually available a couple of weeks prior to the beginning of semester at each university.  You need to be enrolled in a course before you are able to choose a class or group. You sign on via your home page or portal .

When do classes start each semester?

Please refer to the Academic Calendar of your host university.

Classes will run according to the academic calendar of the university that teaches the course you are enrolled in.

Transcript

Will I get a transcript from my host university?

No, you will not be issued with a transcript upon completion of the course, however you may purchase one from UQ or Griffith if you wish.